When you're done, click Done. The compliance reports will reflect a gap in scanning. Use this form if the MayoACCESS or the MayoLINK test ordering application is not available. WebEPICRIS and PACS send information to EPIC and therefore problems or downtime involving these systems affect the normal operating procedures for EPIC. :tRhI3HQ*;=y n yo[vrfA63[>_-K\NH!?|h0Gtv?i>34H8' PK ! Vanderbilt, Vanderbilt University Medical Center, V Oak Leaf Design, Monroe Carell Jr. Childrens Hospital at Vanderbilt and Vanderbilt Health are trademarks of The Vanderbilt University. Vanderbilt University Medical Center When the system recovers, Health Information Management, Admissions and Making Data Healthy teams will work together to make sure all patient records are electronically updated. ~ I *",TC/]~j^}:O!yOcI Patients that are admitted during downtime will receive 30 Downtime Labels to be used to label specimens and downtime forms as Generic ADT LAbels cannot be printed during downtime, Generic ADT Labels are to be printed for each patient prior to the start of any planned downtime as they cannot be printed during a downtime. WebDowntime Procedures for Prescribers and Medical Leaders. BF9h. Once the system is restored, the registration forms generated by Interlace Health can be instantly added to the EHR. Epic will have a 2-hour downtime for the switch from Daylight Savings Time to Eastern Standard Time on Sunday, November 6, 2022 from 1 a.m. Daylight Savings Time to 2 a.m. Eastern Standard Time. Unscheduled Downtime is not a planned event. ED Indirect Admission Tips / Tricks - MaineHealth Byte: Downtime Planning for Medical Leaders, Reference: Connect Care Downtime Procedures Manual. WebDowntime forms need to be located in a central location for easy retrieval. 4. Omnicell will be placed on Critical Override during the downtime, so nurses can remove meds for new orders placed during the downtime via the stocked meds button. Information on data exchange between the NCIR and electronic medical records can be found here. During downtime, this computer has stored on the hard drive the downtime reports and forms needed for patient care. Unscheduled Downtime is not a planned event. The clinical staff will sign the downtime form and notify the physician or provider the patient is ready to be seen using clinic standard process. Hillsborough or Team D) o Document on handwritten paper documentation using the appropriate downtime forms (see above). You can also download, print, or export forms to your preferred cloud storage service. WebInterlace Health provides Epic hospitals with a downtime registration solution that allows staff to capture patient information and print barcoded forms, wristbands, and labels on If you believe that this page should be taken down, please follow our DMCA take down process, This site uses cookies to enhance site navigation and personalize your experience. DOWNTIME FORMS - LA County WebWhat is Downtime? Downtime White Papers | United Ad Label A schedule of planned downtimes for the following year will be posted here when available. endobj Available on any clinical workstation or mobile workstation. If EPIC is down RIS cannot receive electronic orders. The handwritten birth ID bands will be replaced once the Epic Identification bands are printed. WebClinical Areas Downtime Forms Standard Downtime Forms are to be stored in Clinical area Downtime Kits for use during downtime Post-downtime Intraoperative downtime records are provided to the OR ward clerks at both PCH and QEH. site. Questions about our Web site? hbbd```b``:"7A$;XUDXlu0yLIv0"O Ylr - o . In which activity will you document the administration of an immunization? Glucommander Downtime: EXAMPLE IV Insulin Downtime Form Calculations. WebDowntime levels are determined by limitations caused by loss of technical infrastructure. WebClick the Epic BCA Web icon on a clinical workstation or mobile workstation; log-in with your Epic credentials. Use encounter forms to track orders placed and procedures performed during downtime. EPIC <>/ExtGState<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> WebHow to access: BCA Web icon Where to access: Any workstation used for Hyperspace Epic Level 3 Downtime: Epic Downtime Designated Computer (BCA PC) Access patient and Any user still logged in at 12:15 am will be automatically logged off. Note all scheduled and prn medication administered during the downtime should be charted in Epic when the system is back up. WebOrder Sets from Epic will be available to be printed from the BCA PCs. Email, fax, or share your downtime forms form via URL. Yellow: Mission Continuity for Technology Forms EPIC DOWNTIME Downtime events occur regularly for planned maintenance and upgrades and can also be triggered by hardware Sometimes systems that Connect Care depends upon may unexpectedly go down or otherwise not function as needed. Roentgen Consultation forms must be The paper MAR is copied / faxed to pharmacy for the additional check of administrations. Order Sets from Epic will be available to be printed from the BCA PCs. Try Now! All employees who experience downtime due to illness, injury, or other approved reasons are required to file downtime forms. PK ! WebGlucommander Downtime: IV Insulin Downtime Form. The Generic ADT Labels will be used to label specimens, downtime forms, etc. x]Ys7~WC='RP$g|0f"Rh8JJh:2*|H y!3/_>7w?_\~?w/~~?lO/~}zc^*\-YUV_xQxq=)?{sXXY3U+g%eu^y+6*w? Epic downtime form hpi: Fill out & sign online | DocHub Epic Downtime Form Popularity epic downtime forms. Then upload your file to the system from your device, importing it from internal mail, the cloud, or by adding its URL. WebInterlace Health provides Epic hospitals with a downtime registration solution that allows staff to capture patient information and print barcoded forms, wristbands, and labels on-demand when scheduled or unscheduled downtime occurs. 8. 3 0 obj See below for additional key messages for providers/nurses and additional impact details. WebUse Epic Hyperspace Downtime access for view-only lookup of patient records during the downtime. Have a downtime box or binder for easy access to essential documents. fao.b*lIrj),l0%b After the paper forms utilized during downtime have been scanned into the system and verified, the clinic will be responsible for the maintenance and/or destruction of private health information. In order to maintain quality care, when the system is not available, interim paper documentation will be used. Epic Bulletin Ambulatory After critical results are directly reported to the physician, all remaining reports are batched for reporting by fax or hand delivery to the physician. 9. %PDF-1.7 % We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. Radiant Quicksheet EPIC Downtime Process During the downtime, patient care registration and orders will occur on paper. Residents & NP/PAs: make sure to write Unscheduled downtime is unexpected and warnings typically are not given. All medications administered on the paper MAR are documented on the EMAR using the action of "During Downtime". PK ! a. Complete electronic documentation of all 2300 and 2400 medications prior to the downtime, using BCMA as appropriate. The PowerPoint presentations, role specific trifolds/handouts, and instructional videos are located within the Epic Upgrade Resources section of the Upgrade Information page. If transcribing data written by another care giver the manual forms must be sent to HIM to be scanned into the EHR. 1-2 Hours Before Downtime - UNC School of Medicine Orders that are completed during the downtime will not need to be entered into Epic. The use of pdfFiller makes dealing with documents straightforward. Any orders received during a downtime will either be faxed, tubed, or hand delivered to appropriate discipline Before the downtime begins, save your work and log out of Epic. Results will appear in Epic after the downtime all-clear and all POCT instruments have been docked. 2 0 obj The status column changes to Arrive. 10. When is the deadline to file downtime forms in 2023? WebEpic Games Store outages reported in the last 24 hours. Epic PRDSRO may be available. Poor repair. The CIS remains up but one or more dependencies (e.g., scanning, printing, dictation, wireless) may be affected. ]]A`UvTHf:h P]z3=QnY FwNeV f1j%FV%6 P*n) 2B6\bKX#[Y Private practice providers who dont have access to SharePoint should access the forms and policy in the unit downtime binder/folder. Despite the benefits of EHRs, their widespread adoption has also introduced potential new safety issues. 6iD_, |uZ^ty;!Y,}{C/h> PK ! Pharmacy Downtime Requisition. Scheduled Downtime is a controlled event. Please plan accordingly for this downtime. ?PHUv;}M%H"IZ]MwWJ7*dhy&G_ (4Y9ExBu/~C!]Gzqs).v'!OF]hp/n'>_p>r.Rb! @IL?X3 ~J>4-B9|JG[M'hs]Su (qK0|e!+U6H{3lt`. ddhkRITRv-aNjWP*x|:9^lmj XmBBc{rOg0v'B~ay`s=] J4Ufp^ 'lp2/537)9a WebEpic downtime happens when Epic is unavailable for use at Houston Methodist, usually during two instances: Scheduled downtimes for system maintenance and upgrades Unscheduled downtimes due to technical difficulties Why should I review the BCA Downtime Manual? Name of person reporting the downtime event All of this can be found on the BCA or downtime computer, which is located in your department and is labeled as the Epic Downtime computer. Admit Orders should be entered once the system is up. Downtime Level 2 BCA Web is an internet application used to view downtime patient reports. ii. G-9 Blood Transfusion Record. Access Epic/Rover on shared devices if still connected to the network. Downtime system or interface software may require periodic maintenance. Can't Be Done 4. Users should check the IT Service Center status line by calling 1-800-681 Downtime Downtime events occur regularly for planned maintenance and upgrades and can also be triggered by hardware Hyperspace Read Only will be available during this downtime. 3. WebEpic Ambulatory Downtime Policy & Procedure Initial steps to take in the event of a downtime 1. Web4. Name of corrective action taken, if any Draw or type your signature, upload a signature image, or capture it with your digital camera. Downtime gr& Downtime Level 3 BCA PC uses an application called BCA Print which is used to view and print downtime patient reports which contain clinical information up to the point (or slightly before) the start of the downtime event. Choose a communication channel for notifying physicians and staff that the EHR has malfunctioned (e.g., email, organizational intranet, word of mouth).. Front desk/registration staff will use the printed schedule and co-pay report to check patients in. Downtime How would you give a prescription during downtime? GfwF(4y]_NGr$1,hED\qvwy'niD)4y)iAWW5UY$~$Y$=Z'x ]N~ih&bu]g~!2M"WkWk( .Z7nNynD" ,_ MN%%/HW>f+z4xYXjps^y5(=%6q%pM"3VI-zjIMaI3he|r~8+>Eh@Y3?a&$%n\5 Epic Downtime by Epic Downtime, released 15 March 2017 1. It is helpful to have a high-level communication plan for practice leadership and an ancillary plan for each individual clinic to ensure all individuals impacted Scheduled downtimes are planned. WebSituation: The Epic downtime event has concluded - End users are now able to sign-in to Epic Background: The Epic Application is used for patient clinical documentation and All manual order forms with orders/signatiures must be retained and scanned into the EMR by the HIM department. Copyright 2012 Health Care Information Systems. WebPut any unused downtime check-in forms and the downtime log back into the downtime bucket. Left For Dead 5. This section provides essential information that prescribers and medical leaders need to know before, during and after a downtime. endstream endobj 139 0 obj <>/Metadata 3 0 R/Pages 136 0 R/StructTreeRoot 7 0 R/Type/Catalog/ViewerPreferences 159 0 R>> endobj 140 0 obj <>/MediaBox[0 0 612 792]/Parent 136 0 R/Resources<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 141 0 obj <>stream A-1a Doctor/Provider Orders - Breast Milk Exposure - Source Mother Evaluation. Reports are used to view clinical information for each patient; however, discrete clinical information cant be entered (use downtime paper forms for documentation as directed). Nursing Downtime Process: Blood Component Tracking N-07.072. INPATIENT NURSING EPIC DOWNTIME SUMMARY SBAR Epic will be unavailable Saturday, May 2, 2015, starting at 1:00 AM for approximately 3 hours for the Epic V2014 software upgrade. Lab &/or Radiology (Imaging) orders that have already been called or tubed to the department: those departments will enter the orders into their system, which will then interface to Epic when the system is functional. EOE/AA/Women/Minority/Vets/Disabled, Copyright 2023 by Vanderbilt University Medical Center. The. Downtime The downtime will end at approximately 12:45 a.m., Sunday, March 26. Registration will register and admit patients (during this downtime). Icons for these services may be seen on Connect Care workstations and via ". " Indicate suspected major incident. EPIC Downtime: Initiating Glucommander During Downtime Tip Sheet. During Epic GoLive there is a possibility that some functionality may not be available. Updated downloadable files of common provider forms and order sets can be accessed via the. b. WebLog out of Electronic Health Record Identify Business Continuity (BCA) Workstations (if using EPIC) Ensure BCAS are plugged into red (emergency power) outlets (if using EPIC) Access "UA3aV;-&L9Z{ZZGp}TpOIUyZQLQ rxF?hSD#1$^.OCsXo;+'t!2#N!l1jmnUEe u=F=pABjG%8e=!gMh=>7-7 I-zhxH?N/DHt >D]p @1 PK ! e-Forms. Check your Downtime Binder for detailed information. N _rels/.rels ( JAa}7 WebWe are builders and inventors who develop our software as a single comprehensive health record. oqOc\eW? a. Such problems trigger a "major incident", which is managed by established team and protocol. During downtime: Follow the downtime procedures for your area. For information on how to access printable versions of order sets during a downtime, see this tip sheet: For additional questions on downtime procedures, see this FAQ: Below are resources for third-party systems, environments or situations that have additional downtime procedures (e.g., how to order blood products during a WellSky vs. Epic downtime): Reference: Blood Product Administration Downtime Resources, Reference: OBIX Perinatal Data System Downtime Resources, Reference: Calgary Zone Lab Interim State Downtime Workflows, Support: How to manage virtual visits if MyAHS Connect is down. Epic ED Indirect Admission Tips / Tricks - MaineHealth Phone calls document phone calls/telephone messages on paper as they are received. WebClinical units can obtain extra downtime registration labels by calling Registration Scheduling will notify the Clinical Unit of all new appointments for the next day. VP(DP4-F{&' G=N!eN3'arX1Pd29SZV/P!dz)(zx;Z=R+2{|`%g+`(HfFyZceWe\^Mu3X3VCpq}q6|}ldq9`5j0gx65_",_>T$Df\>It\\LgXNM" This workstation is connected to backup power, as is the printer that can be used to generate chart summaries, schedules and other supports. WebPut any unused downtime check-in forms and the downtime log back into the downtime bucket. endstream endobj startxref (615) 322-5000, Making Health Care Personal 0 Document on appropriately labeled downtime forms; Document the correct time and either DST prior to time change or EST after the time WebProcedures for EHR Downtime. Service interruptions can be planned (maintenance) or unplanned; and can relate to the CIS itself (primary) or any of its dependencies (secondary, e.g., enterprise content management, dictation, blood product management), infrastructure (e.g., servers, networks, workstations, devices) or infostructure (e.g., operating systems, interfaces, databases). Follow the guidelines below to benefit from a competent PDF editor: Register the account. Scan wristband and then the med. Please allow Pharmacy adequate time to recover medication orders once the system is available. However, a read-only (PRDSRO) environment or a business continuity web application (BCA Web) is available to provide access to essential clinical information, reports and utilities. When the system is unavailable, print a current MAR from the BCA PC on each patient. By using this site you agree to our use of cookies as described in our, Something went wrong! To view patient information during the downtime, you will need to access the Hyperspace RPT Read Only icon (see image below).